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Report Writing | How to write a Report | Format | Example | Blood Donation Camp

hello fans welcome to free writing

lessons in this video we will learn the

basics of report writing we will first

understand what is report writing then

we will look into the format of report

writing and finally we will look into an

example of report writing so without a

further go let's get started what is a

report a report is a clear and concise

document which is written for a

particular purpose and audience please

note the three important parts of the

definition here clear means it should

possess clarity of expression and must

not deviate from the objective concise

means it should be of shorter length

generally it is of 200 words but it

depends on the question

purpose means it is written to provide

certain important information it may be

regarding an event or an incident and it

is meant for a particular audience the

report may be written for a school

magazine or journals or newspaper please

remember the definition of report now

there are some important points to

remember while writing any report number

one it must be written in past tense

number two we don't use the first person

in the writing report that is I me such

pronouns are not allowed we try to use

the third person number three we use

indirect speech while writing any report

and number four we use passive voice

while writing any report if you see the

points you must have the knowledge of

tense first person second person third

person or point of view direct indirect

speech and active passive voice while

writing any report we have already

covered all these topics in our grammar

lessons I will provide you the links in

the description in case you need it

please work them after this video so

please remember these points while

writing any report now let

understand the format of a report first

let's draw a rectangular box please note

it is not necessary to draw a box in the

first line in the middle please write

the heading of the report in capital

letter the heading contains the event

name after that in the right hand corner

write reported by or by name of the

reporter and designation if any in the

left hand corner write the place of the

report and below that write the date on

which the report is written after that

comes the body of the report body of the

report is divided into three parts

introduction name content and conclusion

in the introduction in the first line

answer the questions in the sequence

what is the event who conducted it when

was it conducted and where was it

conducted in the second line answer the

question why it was conducted and in the

third line you can write the

participants or volunteers that

participated in the event then you

fulfill this your introduction will be

completed now coming to the second

paragraph that is of main content here

you have to write how the event started

and what were the highlights of the

event and third one is conclusion here

you have to summarize the end of the

event with a positive note if you notice

closely in the first paragraph you need

to answer the five W's what who when

where and why and in the second

paragraph you need to answer how it was

held

please remember this and you won't have

difficulty in writing any report so this

is the complete format of report please

note there are some variation in the

position of reported by date and

location please consult your teacher in

case of any confusion and follow the

format of his school let's understand

this format with an example the question

is red cross society organized the blood

donation camp in Theseus Gandhi Nagar

for its employee

right a report in about 200 words

covering the event as a reporter of

Times of India let's start with the

heading blood donation camp at TCS

notice all the words are in capital

letter in the right hand side let's

write reported by XYZ reporter Times of

India please note if the name is not

provided right XYZ please do not write

your name in the exam now in the left

hand side let's write the location which

is gandhi nada and the date on which the

report is written let's write 14th March

2020 now comes the body of the report as

discussed it is divided into three

paragraphs the first paragraph must have

in the first line the answer of the

questions in the sequence what was the

event about who conducted the event when

it happened and where it happened in the

second line answer to the question of

why the event occurred and in the third

line you have to write the participants

or the volunteers that participated in

the event when we fulfill this over

introductory paragraph looks something

like this a blood donation camp was

organized by Red Cross Society on 10th

March 2020 from 10 a.m. to 5 p.m. at TCS

Gandhi Nagar the main purpose of this

event was to create awareness regarding

regular blood donation among the

employees

it was very well planned camp and many

employees voluntarily participated in

this noble cause in the second paragraph

we have to write how the event started

and what were the highlights of the

event let's write in this way a team of

five doctors and 20 nurses were present

at the location dr. Akash gave an

informative speech on the importance of

blood donation at the start of the event

the first person to donate the blood was

the head of HR department after that a

large number of employees donated blood

with beaming faces and a proud heart

refreshment was provided beforehand

the donation of the blood to each donor

a certification of appreciation donation

card and a tea mug were given to each

donor as a token of gratitude so this is

the second paragraph and in the final

paragraph we have to summarize the end

of the event with a positive note let's

write in this way as the end of the

event was approaching there was a sense

of satisfaction on the faces of

volunteers as the total of 257 units of

blood was collected the team of doctor

appreciated all those who participated

in the camp and making it a huge success

combining all three the final report

looks like this so that's all about

report writing in this lesson let's

quickly revise what we learned in this

lesson

first we understood what is a report a

report is a clear and concise document

which is written for a particular

purpose and particular audience then we

looked into the key points to remember

while writing any report then we looked

into the format of report writing then

we look in depth on what to write in the

body of the report

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and finally with the help of an example

we understood how to write a report

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so that's all in this video thank you

for watching the video if you have any

questions related to the lesson or you

want to provide any suggestion please

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best for your upcoming exams we will

meet in the next video till then good

bye