What to write a report on
Report Writing | How to write a Report | Format | Example | Blood Donation Camp
hello fans welcome to free writing
lessons in this video we will learn the
basics of report writing we will first
understand what is report writing then
we will look into the format of report
writing and finally we will look into an
example of report writing so without a
further go let's get started what is a
report a report is a clear and concise
document which is written for a
particular purpose and audience please
note the three important parts of the
definition here clear means it should
possess clarity of expression and must
not deviate from the objective concise
means it should be of shorter length
generally it is of 200 words but it
depends on the question
purpose means it is written to provide
certain important information it may be
regarding an event or an incident and it
is meant for a particular audience the
report may be written for a school
magazine or journals or newspaper please
remember the definition of report now
there are some important points to
remember while writing any report number
one it must be written in past tense
number two we don't use the first person
in the writing report that is I me such
pronouns are not allowed we try to use
the third person number three we use
indirect speech while writing any report
and number four we use passive voice
while writing any report if you see the
points you must have the knowledge of
tense first person second person third
person or point of view direct indirect
speech and active passive voice while
writing any report we have already
covered all these topics in our grammar
lessons I will provide you the links in
the description in case you need it
please work them after this video so
please remember these points while
writing any report now let
understand the format of a report first
let's draw a rectangular box please note
it is not necessary to draw a box in the
first line in the middle please write
the heading of the report in capital
letter the heading contains the event
name after that in the right hand corner
write reported by or by name of the
reporter and designation if any in the
left hand corner write the place of the
report and below that write the date on
which the report is written after that
comes the body of the report body of the
report is divided into three parts
introduction name content and conclusion
in the introduction in the first line
answer the questions in the sequence
what is the event who conducted it when
was it conducted and where was it
conducted in the second line answer the
question why it was conducted and in the
third line you can write the
participants or volunteers that
participated in the event then you
fulfill this your introduction will be
completed now coming to the second
paragraph that is of main content here
you have to write how the event started
and what were the highlights of the
event and third one is conclusion here
you have to summarize the end of the
event with a positive note if you notice
closely in the first paragraph you need
to answer the five W's what who when
where and why and in the second
paragraph you need to answer how it was
held
please remember this and you won't have
difficulty in writing any report so this
is the complete format of report please
note there are some variation in the
position of reported by date and
location please consult your teacher in
case of any confusion and follow the
format of his school let's understand
this format with an example the question
is red cross society organized the blood
donation camp in Theseus Gandhi Nagar
for its employee
right a report in about 200 words
covering the event as a reporter of
Times of India let's start with the
heading blood donation camp at TCS
notice all the words are in capital
letter in the right hand side let's
write reported by XYZ reporter Times of
India please note if the name is not
provided right XYZ please do not write
your name in the exam now in the left
hand side let's write the location which
is gandhi nada and the date on which the
report is written let's write 14th March
2020 now comes the body of the report as
discussed it is divided into three
paragraphs the first paragraph must have
in the first line the answer of the
questions in the sequence what was the
event about who conducted the event when
it happened and where it happened in the
second line answer to the question of
why the event occurred and in the third
line you have to write the participants
or the volunteers that participated in
the event when we fulfill this over
introductory paragraph looks something
like this a blood donation camp was
organized by Red Cross Society on 10th
March 2020 from 10 a.m. to 5 p.m. at TCS
Gandhi Nagar the main purpose of this
event was to create awareness regarding
regular blood donation among the
employees
it was very well planned camp and many
employees voluntarily participated in
this noble cause in the second paragraph
we have to write how the event started
and what were the highlights of the
event let's write in this way a team of
five doctors and 20 nurses were present
at the location dr. Akash gave an
informative speech on the importance of
blood donation at the start of the event
the first person to donate the blood was
the head of HR department after that a
large number of employees donated blood
with beaming faces and a proud heart
refreshment was provided beforehand
the donation of the blood to each donor
a certification of appreciation donation
card and a tea mug were given to each
donor as a token of gratitude so this is
the second paragraph and in the final
paragraph we have to summarize the end
of the event with a positive note let's
write in this way as the end of the
event was approaching there was a sense
of satisfaction on the faces of
volunteers as the total of 257 units of
blood was collected the team of doctor
appreciated all those who participated
in the camp and making it a huge success
combining all three the final report
looks like this so that's all about
report writing in this lesson let's
quickly revise what we learned in this
lesson
first we understood what is a report a
report is a clear and concise document
which is written for a particular
purpose and particular audience then we
looked into the key points to remember
while writing any report then we looked
into the format of report writing then
we look in depth on what to write in the
body of the report
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and finally with the help of an example
we understood how to write a report
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so that's all in this video thank you
for watching the video if you have any
questions related to the lesson or you
want to provide any suggestion please
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best for your upcoming exams we will
meet in the next video till then good
bye
